Identity area
Type of entity
Corporate body
Authorized form of name
Office of the Clerk of the Senate
Parallel form(s) of name
Standardized form(s) of name according to other rules
Other form(s) of name
Identifiers for corporate bodies
Description area
Dates of existence
1959-
History
The Clerk of the Senate is the custodian of the records of the Senate.
Places
Legal status
The Clerk of the Senate is defined as an officer within the Senate as defined by the Rules of the Senate.
Functions, occupations and activities
It shall be the duty of the Clerk:
(1) To have charge of all records of the Senate and be responsible for the same. At no time shall the Clerk permit original documents to be withdrawn from the Clerk's keeping unless ordered by the Senate.
(2) To make a concise and complete memorandum of all petitions, motions, resolutions, amendments and other matters brought before the Senate. Such memoranda shall state the nature of the matter and the name of the introducer, and the date and day of the session on which the Senate considered the matter. The memoranda, together with other matters ordered to be placed therein, shall constitute the Journal, a copy of which shall be made available for inspection to any member upon request as soon as practicable. The Journal of each day shall be read the following day. When such Journal is approved by vote of the Senate, it shall be entered by the Clerk in a book entitled "Journal of the Senate. Session of ." (Giving the Year).
(3) Unless otherwise directed by the Senate, to read all bills, resolutions and other matters (if so required) to the Senate.
(4) To forward at once all letters, messages, communications and other matters to the proper parties.
(5) To immediately deliver to the Chair of the appropriate committee all petitions, resolutions, bills or other matters duly referred to such committee.
(6) To see that all bills and resolutions are properly engrossed and are correct and true as finally acted upon by the Senate.
(7) To draw on the state general fund for expenses of the session as shall be authorized by the Senate and approved by the President.
(8) To pay all bills and accounts as shall be approved by the President or the President's designees, or ordered by the Senate, and no others.
(9) To be responsible for the acquisition and distribution of all property of the Senate.
(10) To note all questions of order with the decision thereon, collect the same, and append them to the Senate Journal at the close of the session.
(11) To perform all other clerical duties and functions pertaining to the Office of the Clerk and as the Senate from time to time shall direct. The Clerk shall post the order of business in writing in a conspicuous place each day.
Mandates/sources of authority
Senate Rules as promulgated by the Senate for each Legislative Session.
31st Legislative Session, 2021: https://www.capitol.hawaii.gov/docs/SenateRules.pdf last accessed 2021-01-19.
Internal structures/genealogy
General context
Relationships area
Access points area
Subject access points
Place access points
Occupations
Control area
Authority record identifier
Maintained by
Institution identifier
Rules and/or conventions used
Status
Level of detail
Dates of creation, revision and deletion
Language(s)
Script(s)
Sources
Senate Rules of the 31st Legislature, 2021: https://www.capitol.hawaii.gov/docs/SenateRules.pdf
Maintenance notes
2021-01-19, Carol Kellett: entered into AtoM.